The feeling a clean desk gives you is energizing and sometimes inspiring. Even though you maintain you know where everything is, it is much better when you have a clear surface.
OK, so your desk is clean, you are focused and work is going to get done! How long does this last? A few projects later and your desk returns to its original chaotic state.
Some people are blessed with plenty of workspace – a big desk or even an l-shaped desk with plenty of acreage. Most of us can only dream of such space and luxury and have to make do with a limited am0ount of desk space.
Regardless of the amount of desk surface space you have, here are some guidelines to help keep that desk clean. (Remember to actually clean your desk regularly with a good cleaning agent and a cloth).
A businessman once gave me priceless advice. He said, “Clear off your office desk every night before you leave. You’ll be thankful in the morning.” Since then, I have tried to do that very thing every evening.
Some of my types for keeping a clean desk are actual, physical tasks, but some have to do with a changed mindset, because in many ways the state of our desk is a reflection of a way of thinking and of habits.
Store Things Digitally
Of course, depending on what work you do the first thing that can make a huge difference in the clutter on your desk, is to do more things digitally. A simple Contacts program and Tasks program can probably remove 95-100% of the notes cluttering your workspace (I have always used Microsoft Outlook). No more sticky notes decorating you monitor and your pin board. Create a virtual pin board with a program like www.note.ly
Create a Supporting Space
If possible, install shelves above your desk, providing an area where you can keep binders and other resources. Keep things in reach. Files and other items you use on a daily basis should be within arm’s reach.
Keep supplies close by. Drawers and pencil caddies are convenient ways to make sure often-used items are handy. Rather than having pens and stationery all over your desk invest in a few desk caddies. Household Plastic has some very decorative boxes and baskets that are perfect for keeping your desk tidy.
Remember, whatever sits on it needs to deserve to take up the space. Only items you use on a daily basis should sit here.
Change your Mindset
Changing your mindset is much harder than sorting papers into relevant files and folders. You need to make a commitment to making sure your desk is tidy. Get rid of distractions. Between people stopping by your office, your phone ringing, email coming in at a steady pace and keeping up with appointments and meetings, it’s no wonder it’s such a feat to maintain a clean desk
People like to personalise their work spaces, but too many personal bits and pieces cause a distraction. Oh and don’t forget the space under your desk. It is an easy space to hide clutter
Six Steps to Keep a Clear Desk
These useful ideas can help you keep that clean desk year round. Now you will have more time and energy to devote to more important tasks. Here are six steps:
- Reduce your Office Items. The first step in keeping your desk clear is keeping fewer things on it and around it
- Use Drawers. This keeps your projects, tools, and supplies at your fingertips while still removing them from your line of sight.
- Finish Your Projects. Besides the physical mess, the mind clutter of an unfinished project can be crippling at times.
- Store Things Digitally
- Limit Computer Distractions. Keep your computer desktop just as clean and uncluttered.
- Set aside 5 minutes at the end of each working day to tidy and clear.
A clear desk will give you more focus, peace of mind, and productivity.
Household Plastics stock many office related items like filing trays, clipboards, document organisers, file baskets and file organisers. We also have a range of waste bins, mini bins and storage solutions.